Final Exam Review

1.Know the notation that shows a copy of a letter has been sent to additional people. – Copy Notation.

2.Know the correct format for an enclosure notation. – Enc., Enclosure, or Enclosures (2).

3.Know how many lines of the body of a letter should be carried over to the second page of a letter. – Three or more

4.Know where the company name should appear in the closing lines of a letter. – A single space below the keyed author's name.

5. Know the addition to a letter that is used if a copy of a letter is being sent to someone else. – Copy Notation

6. Know what a letter that is written to thank someone for an interview is called. – Thank you note

7. Know where the Enclosure notation is keyed on a letter. – A double space below the reference initials.

8. Know the purpose of a Postscript notation. – To add an additional message to the end of a letter.

9. Know the purpose of leaders in a Table of Contents. – To lead the reader's eye from the entry to its respective page number.

10. Know how entries in a bibliography are listed. – Alphabetically by author surname.

11. Know how entries within a bibliography are spaced. – Single spaced.

12. Know the correct indention format for a bibliography or works cited entry. – All lines except the first are indented (hanging indent).

13. Know the correct spacing for entries in a bibliography. – Single space within and double space between entries.

14. Know how a title page for a report is formatted. – Should be centered horizontally and vertically.

15. Know the purpose of a bibliography. – To provide a listing of all references you cited in the body of the report.

16. Know the order of each source in a bibliography. – Author's name, title of source, and publication date.

17. Know what major headings in an outline are preceded by. – Roman numerals.

18. Know which type of software program is used to work with numbers, formulas, and data to do calculations. – Spreadsheet.

19. Know what kind of software is designed to run a computer when it is turned on. – System software.

20. Know what kind of software license should be purchased for use (multiple or single). – If a school just purchased a single user copy of a typing tutor, they may install the software only on one computer in the school.

21. Understand the idea of buying software. – It is illegal to give away copies of purchased software.

22. Know what software packages are used to write letters, memos, and other documents. – Word Processing.

23. Know the advantages of using word processing software instead of paper and pencil. – Easy correction, easy revision, grammar and spell checkers.

24. Understand which computer programs are designed to perform specific functions, such as calculate budget reports, or monitor performance. – Applications software.

25. Know which application software is used to key a document. – Word processor.

26. Know which program allows users to enter, retrieve, and update data in an organized and efficient manner. – Database.

27. Know which application software to choose when planning a budget. – A spreadsheet.

28. Know what aid is provided by most word processors to help proofread for misstrokes. – Spell checker.

29. Know how spell checkers are helpful. – Misspelling of words.

30. Know what the proofreading mark "^" means. – Insert.

31. Know what the # symbol is used for in proofreading. – Insert a space.

32. Know what the proofreading mark "ds" means. – Double space.

33. Know what the proofreading mark "ss" means. – Single space.

34. Know where to look when you need to know how to use, repair, and understand a computer or software. – User's Guide.

35. Know what the equipment or physical parts that make up a computer system are called. – Hardware.

36. Know the part of the microcomputer that contains the electronic circuits that actually cause the processing of data to occur. – CPU.

37. Understand whether or not a diskette is hardware or software. – Software.

38. Know the ways that output may appear from a computer. – Soft copy on a monitor OR Hard copy on paper.

39. Know what actual computer equipment is called. – Hardware.

40. Know what scanners, voice recognition systems, and touch screens examples are of. – Input devices.

41. Know how output from a computer may NOT appear. – Light pens.

42. Know the name for information that is entered into the computer. – Data.

43. Know what a handheld device used to select and move by “pointing”, clicking, and moving” information around the computer screen is called. – Mouse.

44. Know what the two most commonly used OUTPUT devices are. – Printer and video display (monitor)

45. Know what a computer storage device which is a flat disk made of plastic, and is used to store data for later use is called. – CD-ROM.

46. Know that joysticks, mice, track balls, graphics tablets, and light pens are what kind of special devices. – Input devices that allow you to bypass the keyboard.

47. Know the name for a screen that displays information such as text, numbers, or pictures. – Monitor.

48. Know the name for a device that gives information from the computer in printed forms. – Printer.

49. Be able to identify the output device that generates sound. – Speakers.

50. Know the name for a device containing an arrangement of keys used to input data into a microcomputer. – Keyboard.

51. Know the name for a device that allows a computer to send or receive information over the telephone lines. – Modem.

52. Know the difference between software and hardware. – Microsoft Word is software, a Monitor is

53. Know the name for the device used to store data on a disk and to read what is stored on the disk. – Disk drive.

54. Know the name for a machine that prints characters or other images on paper. – Printer.

55. Know the name for a small handheld input device is used to control the position of the cursor on the screen and to select menu items. – Mouse.

56. Know the name for the circuits that act as the “brain" of the computer. – CPU.

57. Know if cables for a computer are storage, hardware, software, or programs. – Hardware.

58. Know what the visible parts of a computer are called. – Hardware.

59. Know the commons size of a disk. – 3.5 inches.

60. Know what types of hardware save data so that it can be used again. – Storage.

61. Know where software is stored. – CD-ROM, Hard drive, and CD_ROM.

62. Know what a disk drive stores data on. – Disks.

63. Know, out of this list, which could be used to store data: Disk, VDT, VHS tape, Cassette Tape. – Disk.

64. Know which part of the computer system is used to store data on disks. – Disk drive.

65. Know what part of the computer processes data. – CPU.

66. Know the most common computer storage method. – CD-ROM

67. Know what CD-ROM stands for. – Compact disk-read only memory.

68. Know what cannot be used for storage. – Monitor.

69. Know which device is used to store data on a disk and to read what is stored on the disk. – Disk

70. Know the letters of the left home keys. – A S D F

71. Know the name for a person who sneaks into your computer files with bad intent. – Hacker.

72. Understand Ethics.

73. Understand illegal uses of commercial software. – Using it without paying for it.

74. Understand Computer Ethics. – Using technology for good purposes.

75. Know what the standards of good moral conduct or principles are known as. – Ethics.

76. Know what a software author has done to own the reproduction and distribution rights to a software title. – Copyrighted.

77. Know what most commercial software has on it to prevent users from making multiple copies of it. – It is locked.

78. Know what type of software can be given away free, but the author owns the copyright. – Shareware.

79. Know how the body of a report should be spaced. – Double spaced.

80. Know how the title of a report is keyed. – ALL CAPS.

81. Know the left margin of a left-bound report. – 1-1/2 inches.

82. Know the side margins of an Unbound reports. – One inch.

83. Know the right margin of a left-bound report. – 1 inch.

84. Know which command reverses an action. – Undo.

85. Know what font sizes are measured in. – Points.

86. Know the procedure you would use to leave text in the original location while placing a duplicate in a different location is called. – Copy and paste.

87. Know the name for the document that lists your personal experience, skills, and abilities, and used to gain employment. – Resume.

88. Know what to use to find synonyms for a particular word. – Thesaurus.

89. Know what command to use if you wanted a hard-copy of your work. – Print.

90. Know what command takes a block of text and copies it to a memory buffer without removing the original text. Used to duplicate sections of a document. – Copy.

91. Know what symbol is used when searching for a file if you do not know the exact or whole file name. –

92. Know what the file extension is for an Excel file. -- .xls.

93. Know what a default is. – A pre-established setting which you can change.

94. Know the colors of the FBLA. – Blue and Gold.

95. Know who makes up the post-secondary division of the FBLA. – College Students.

96. Know why employees should be concerned about safety in the workplace. – To protect themselves and the

97. Know whose responsibility safety is in the workplace. – Employers and employees.

98. Know the name for how slides move on and off the screen. – Transition.

99. Know the three types of data that can be entered into a spreadsheet. – Values, labels, and formulas.

100. Know what a formula always begins with. – An equals sign (=).